Ultrion DMS
Every document, one system, zero chaos.
Ultrion DMS replaces scattered folders, shared drives and email attachments with a single, secure home for every document your organisation creates — with search that actually finds things, version control that never loses a draft, and access rules your compliance team will approve of.
100%
Documents searchable within seconds
↓80%
Time spent looking for files
Unlimited
Version history retained
ISO 27001
Aligned security architecture
What's included— 01
Everything you need, out of the box.
Capture & Ingest
Ingest documents from email, scanners, web uploads and integrations — automatically indexed on arrival.
Smart Search
Full-text and metadata search across your entire document repository in seconds.
Version Control
Track every revision with full version history — restore any previous version instantly.
Access & Permissions
Granular role-based access control to ensure the right people see the right documents.
Workflow Routing
Automate document approval and review workflows with configurable routing rules.
Cloud Storage
Secure, scalable cloud storage with support for Azure Blob and other providers.
How it works— 02
From setup to daily use, inside Ultrion DMS.
Migrate & organise
We import your existing document stores and structure them with smart, automated tagging — no manual re-filing.
Set access rules
Role-based permissions ensure the right people see the right documents, department by department.
Search & collaborate
Full-text and metadata search surfaces any document in seconds; built-in workflows route approvals automatically.
Audit & govern
Every access, edit and download is logged, giving you a complete audit trail for compliance.
Who it's for— 03
Built for teams that deal with this every day.
Enterprise Operations
Centralise policies, contracts and SOPs across departments and locations.
Legal & Compliance
Maintain a defensible audit trail for every document access and change.
Human Resources
Manage employee records and onboarding documents with granular access control.
Finance
Store and route invoices, statements and approvals through configurable workflows.
"Ultrion DMS gave every department a single source of truth for documents. We stopped losing time — and stopped losing files."
Placeholder Name — IT Director, Enterprise Client
Questions— 04
Common questions about Ultrion DMS.
Can Ultrion DMS handle our existing document volume?
Yes. Ultrion DMS is built to scale — we've deployed it for organisations managing millions of documents across multiple departments and locations.
Where is our data stored?
On secure, scalable cloud storage — with support for Azure Blob and other providers — so you can keep data within your required region.
How does access control work?
Role-based permissions let you control access at the document, folder or department level, with a full audit trail of every action.
Bring order to your document chaos.
Book a demo and we'll show you how Ultrion DMS organises, secures and surfaces your documents — using a structure modelled on your own departments.